Yes — because they are approved by your board.

MeetingGenius allows the quicker capture of notes, tasks and decisions, and generates structured drafts of your agenda and minutes. The final version of the minutes is reviewed and formally approved by the board, just like traditional minutes.

The tool supports meeting capture; it does not change your legal process.

Absolutely.

MeetingGenius prepares a draft of the Minutes. 
Your board reviews, edits, and approves the final version before it is distributed.

Nothing is automatically sent without approval.

No.

If you can run a meeting, review a document and send an email, then you can use MeetingGenius.

We provide simple onboarding and guidance to help you get started.

MeetingGenius assists in structuring notes and drafts from meetings.

Text transcriptions from voice and video calls (eg Zoom) can be added to create or augment your minutes.

Nothing is automatically published. Your board reviews and approves all minutes before they are finalized and shared. You remain in control at all times.

No.

MeetingGenius supports whoever is responsible for preparing minutes.
It reduces the administrative burden — it does not replace board roles or decision-making.

Your board still reviews, edits, and approves everything.

MeetingGenius uses an internal, private and secure language model – NOT a public LLM such as ChatGPT or Gemini. No data is shared by our AI model.

AI is used to examine data sources and documents related to a specific topic.

You determine which data sources are available to our AI library. Usually the data sources include regional and municipal legislation, building rules and regulations and similar building specific documents, but you can add almost any other data source.

MeetingGenius uses AI by explicit request only. There are no background AI processes running.

No.

Each building’s information is private and separate.
Your meeting content is not shared across buildings.

MeetingGenius keeps your meeting records organized, consistent, and searchable. This makes it easier for anyone (board members and property managers) to search and understand past decisions, especially over several meetings.

It helps maintain continuity as volunteers rotate.

That already happens with traditional minutes.

MeetingGenius does not replace discussion or approval.
It simply provides a structured starting point that your board can revise together.

If a motion in a meeting needs to be modified, re-open the topic, make the change and re-finalize the minutes. You can then share or regenerate a PDF of the mintues

MeetingGenius has been setup to easily add user, building and meeting data.

If you have registered for an account with one user – generally you – then it will take about 5-7 minutes to enter your personal information, add your first building and setup your first meeting agenda. MeetingGenius provides a generic, industry standard agenda layout, which you can modify as required for each building.

If you are registered multiple accounts for a management company, your corporate administrator will be able to setup users and buildings using our standard layouts. Another option is to have us setup your user accounts and building accounts, using data in a standard spreadsheet that we can provide. You can also provide a past sample set of minutes so we can format your agenda and minutes to suit your needs.

Yes — because they are approved by your board.

MeetingGenius allows the quicker capture of notes, tasks and decisions, and generates structured drafts of your agenda and minutes. The final version of the minutes is reviewed and formally approved by the board, just like traditional minutes.

The tool supports meeting capture; it does not change your legal process.

Absolutely.

MeetingGenius prepares a draft of the Minutes. 
Your board reviews, edits, and approves the final version before it is distributed.

Nothing is automatically sent without approval.

No.

If you can run a meeting, review a document and send an email, then you can use MeetingGenius.

We provide simple onboarding and guidance to help you get started.

MeetingGenius assists in structuring notes and drafts from meetings.

Text transcriptions from voice and video calls (eg Zoom) can be added to create or augment your minutes.

Nothing is automatically published. Your board reviews and approves all minutes before they are finalized and shared. You remain in control at all times.

No.

MeetingGenius supports whoever is responsible for preparing minutes.
It reduces the administrative burden — it does not replace board roles or decision-making.

Your board still reviews, edits, and approves everything.

MeetingGenius uses an internal, private and secure language model – NOT a public LLM such as ChatGPT or Gemini. No data is shared by our AI model.

AI is used to examine data sources and documents related to a specific topic.

You determine which data sources are available to our AI library. Usually the data sources include regional and municipal legislation, building rules and regulations and similar building specific documents, but you can add almost any other data source.

MeetingGenius uses AI by explicit request only. There are no background AI processes running.

No.

Each building’s information is private and separate.
Your meeting content is not shared across buildings.

MeetingGenius keeps your meeting records organized, consistent, and searchable. This makes it easier for anyone (board members and property managers) to search and understand past decisions, especially over several meetings.

It helps maintain continuity as volunteers rotate.

That already happens with traditional minutes.

MeetingGenius does not replace discussion or approval.
It simply provides a structured starting point that your board can revise together.

If a motion in a meeting needs to be modified, re-open the topic, make the change and re-finalize the minutes. You can then share or regenerate a PDF of the mintues

Absolutely.

MeetingGenius prepares a draft of the Minutes. 
Your board reviews, edits, and approves the final version before it is distributed.

Nothing is automatically sent without approval.

No.

If you can run a meeting, review a document and send an email, then you can use MeetingGenius.

We provide simple onboarding and guidance to help you get started.

MeetingGenius uses an internal, private and secure language model – NOT a public LLM such as ChatGPT or Gemini. No data is shared by our AI model.

AI is used to examine data sources and documents related to a specific topic.

You determine which data sources are available to our AI library. Usually the data sources include regional and municipal legislation, building rules and regulations and similar building specific documents, but you can add almost any other data source.

MeetingGenius uses AI by explicit request only. There are no background AI processes running.

That already happens with traditional minutes.

MeetingGenius does not replace discussion or approval.
It simply provides a structured starting point that your board can revise together.

If a motion in a meeting needs to be modified, re-open the topic, make the change and re-finalize the minutes. You can then share or regenerate a PDF of the mintues

MeetingGenius captures discussions, and automates minutes, notices and follow-ups using an AI assistant built specifically for Canadian property management workflows.

Capturing meeting notes, tasks and directives is all done in one easy-to-use application. This means that draft Minutes can be produced in a few minutes, not hours or days.

Tasks can be initiated before you leave the meeting, and tracked and managed immediately.

Letters drafted using artificial intelligence using the building rules and regulations, and appropriate statutes to guide you to the appropriate references when preparing letters and notifications to your residents and owners.

No more email threads tracking the tasks and meeting directives – It’s all in one place.